Using Word to keep styles consistent between documents – Part 1
Join PEG for our webinar series where participants will have the opportunity to upgrade their skills as editors in a variety of ways: linguistic, stylistic, business, digital, technical and more. During this webinar on 12 March, the aim will be to help practitioners use some of MS Word’s template features to ensure consistency of style definitions (paragraphing and fonts) between different but related documents (eg the chapters of a book or a thesis, various articles for the same journal, or documents within the same corporate identity). Being able to use these tools efficiently can raise your productivity as a professional editor.
Focus: The question we will attempt to answer in this series of two webinars is this: ‘How can I transfer styles between documents so that I can keep those styles consistent without having to recreate them time and again?’ The basics of creating, modifying and applying a personal template of styles and modifying styles in Word’s Normal template, plus exporting styles from a template or other existing document, will be demonstrated as various means of saving style definitions and transferring them between documents. The focus will be on transferring style definitions, and other aspects of templates will therefore not be covered.
It will be assumed that the participants already know what styles in MS Word are and how to modify them, even if only at a fairly basic level. You’ll learn how to save your own very basic template of styles and also where the Normal template is saved by default. You’ll see how to open and modify a template, how to update all the styles in an existing document automatically from a new template, and how to transfer individual styles from one document
to another.
Date: Tuesday, 12 March 2024
Time: 18:00 to 20:30
Place: Online (Zoom meeting)
Facilitator: Monica Bosman, with Mac support by Helen Douglas
Pre-webinar materials: A pre-webinar exercise and two other documents for those who want to follow along practically will be emailed upon registration.
CPD hours: Attendees will earn 2,5 core hours towards their annual CPD; those who listen to the recording only will earn 1 hour of discretionary time.
About our facilitator
Monica Bosman studied languages (Afrikaans, English and IsiXhosa), general linguistics and teaching at university. She began her working life as an English teacher and later became a linguistics lecturer at the University of the Western Cape. In 2008, she left UWC to venture out on her own as a language practitioner. In that year, she completed John Linnegar’s copy-editing and proofreading course and became a member of PEG. Since March 2022 she has also been one of PEG’s accredited text editors (English). Monica has been training PEG members in using MS Word since 2017 and has enjoyed this opportunity to serve PEG. In teaching and learning, it has always been important to her that the outcomes should have practical impact, and this is what she hopes to achieve in these sessions.
Helen Douglas has been editing since 2004, mostly for international NGOs in the field of socioeconomic development, and has been a PEG member since 2017 and a Mac user since forever. Wearing her other hat, she has run a philosophical counselling practice for 20-odd years.
Webinar format and what to bring
A pre-webinar exercise will be sent to participants to give them a quick refresher on the basics of opening the Styles pane and modifying a style.
Participants will also receive a document called Own Template and one called Source Document. These must please be saved along with the pre-webinar exercise in an easily accessible location. All three of these documents will be used during the demonstration, and participants are welcome to follow along on their own version of Word. Participants who plan to follow along should please make sure they have the document containing the pre-webinar exercise open in Word before they sign in to the webinar.
Please note that the demonstration will apply to both PC and Mac users. Monica will be demonstrating on her PC, with some reference to the Mac interface, while Helen will be available on the chat to answer questions from Mac users. We may also use breakout rooms to demo more intricate differences between Mac and PC.
Everyone who registers for the webinar will receive a recording of the event afterwards, the slides in PDF and the Chat thread.
Cost**
| Affiliation | Early-bird registration fee (before or on 4 March) |
Registration fee (from 5 to 11 March) |
|---|---|---|
| PEG members | R295** | R380 |
| LAMP members* | R495 | R580 |
| Non-affiliated members | R695 | R780 |
*LAMP members: Association of Southern African Indexers and Bibliographers (ASAIB), ProJourn, Southern African Freelancers’ Association (SAFREA), South African Science Journalists’ Association (SASJA) and the South African Translators’ Institute (SATI).
** If you are registering for this webinar only, and not the series of three webinars on Word Styles, please register by completing and emailing the accompanying registration form. If you have registered and paid in advance for the series of three webinars, you do not need to re-register for this webinar.
Please register by completing and emailing the registration form to Sharon Rose.
Deadline for registrations: 12:00 on 11 March.
Cancellation policy
If members are unable to attend this webinar after having registered and paid for it, a full refund is possible if cancellations are received by Sharon Rose by no later than 12 noon on 11 March. Once the final number of attendees has been confirmed on the eve of the webinar, no refunds are possible.
In addition, should you be prevented from participating in full or in part on the day of the webinar owing to Eskom loadshedding, you will be entitled to take either the same webinar or another on the 2024 webinar programme. When this occurs, the onus will be on you to inform the webinar coordinator of your disqualification on this ground and to specify which alternative webinar you would like to transfer your registration to.
Remember, though, that as a would-be or part-participant on the day, you will in any event receive the audio recording of the entire event plus PDFs of the PPT slides.
Use the early-bird special: save money and secure your spot at this webinar by registering early!